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PRIVACY POLICY

RESPONSIBLE FOR THE DATA: CLEVER SOLAR DEVICES SL. – See Legal Notice. DATA PROCESSING: CLEVER SOLAR DEVICES SL. – See Legal Notice. DATA OF THE RESPONSIBLE FOR DATA PROCESSING Entity name: CLEVER SOLAR DEVICES SOCIEDAD LIMITADA (hereinafter CSD). Telephone: (+34) 644 677 311 Email: info@cleversd.com 1. Web Contact Form.
  • Purpose. Answer your request for information made through our contact form.
  • Legitimation. The legitimacy for the processing of your data is the express consent of the interested party.
  • Recipients. No data will be transferred to third parties, except legal obligation.
RIGHTS IN THE PROCESSING OF DATA

For all the data processing present in this privacy policy, you may exercise the rights of access, rectification, deletion, opposition, as well as other rights developed in additional information.

ADDITIONAL INFORMATION ON DATA PROTECTION

The data that CSD may collect through the use, navigation of the website, through our forms, via email or due to the contractual relationship that binds you with CSD is personal data. When filling in each of the forms on our website there will be a series of mandatory data, whose fields are marked with the * symbol. In the case of not filling in such fields, the purposes described in each of the forms will not be able to be carried out. On some occasions, we inform you that simply by using and browsing our Website, CSD will store data related to:

  • IP address
  • Browser version
  • OS
  • Duration of the visit or browsing of the Website

CSD reserves the right to modify or adapt this Privacy Policy at any time. Therefore, we recommend that you review it each time you access the Website.

How long are we going to keep your personal data?

At CSD we will keep your personal data for the periods established in the box below: Web contact form: Your personal data will be processed for the time strictly necessary to meet your request.

Spontaneous application: By virtue of CSD’s conservation policy, your personal data will be kept for a maximum period of ONE YEAR.

What is the legitimacy for the processing of your data?

The legitimacy for the treatment of the data contained in this privacy policy is:

  1. Execution of a contract for the provision of services.
  2. Explicit consent of the interested party in the following data processing:
    • Processing of data in web contact forms.
  3. Compliance with a legal obligation:
    • The periods of conservation of your data once the contractual relationship has ended is based on compliance with the provisions of the Commercial Code.
    • Communication of your data when requested by the Tax Inspectorate is covered by Law 58/2003, of December 17, General Tax.
  4. Legitimate interest pursued by the person responsible for the treatment.
    • The processing of data from professional contacts.
To which recipients will your data be communicated?

As indicated in the basic information, no data will be transferred to third parties except legal obligation. In those cases where it is necessary, customer data may be transferred to the following organizations, in compliance with a legal obligation:

  1. The data necessary for compliance with the legal obligation may be transferred to the Spanish Tax Agency.
  2. To the banking entities that correspond, to be up to date with payments.
  3. In the event that it is requested, your data will be transferred to the Labor Inspectorate.
What are your rights in relation to data processing?

As a data owner, you have the right to obtain confirmation about the existence of a treatment of your data, to access your personal data, request the rectification of data that are inaccurate or, where appropriate, request the deletion, when among other reasons, the data are no longer necessary for the purposes for which they were collected or you as an interested party withdraw the consent granted. CSD will treat and keep your data in accordance with current regulations, without prejudice to the fact that as an interested party you may request in any case, the limitation of the processing of your data. In certain cases, you may exercise your right to data portability, which will be delivered in a structured, commonly used or machine-readable format to you or to the new data controller you designate. You will have the right to revoke consent at any time for any of the treatments for which you have granted it. To exercise your rights, contact us through the email address info@cleversd.com. You will have the right to file a claim with the Spanish Agency for Data Protection in the event that you consider that the exercise of your rights has not been adequately addressed. The maximum term to resolve will be one month from the receipt of your request. In the event of any modification of your data, we thank you for communicating it to us duly in writing in order to keep your data updated.

USE OF GOOGLE API SERVICES — LEAD MANAGEMENT APPLICATION

CSD operates an internal lead management application (“Lead Manager”) that integrates with Google API Services to support commercial and scheduling activities. The following disclosures apply specifically to this application and are required under the Google API Services User Data Policy.

CSD’s use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

1. Data Accessed

The Lead Manager application accesses the following Google user data via the Google Calendar API:

  • Calendar event details (title, date, time, location, description, attendees) from CSD internal staff accounts.
  • Calendar availability and scheduling information used to coordinate meetings and follow-ups with prospective clients (leads).

The application does not access Gmail, Google Drive, Google Contacts, or any other Google service beyond Google Calendar.

2. Data Usage

Google Calendar data accessed by the Lead Manager application is used exclusively for the following purposes:

  • Creating, updating, and deleting calendar events related to commercial meetings and lead follow-up activities.
  • Automating scheduling workflows to improve the responsiveness of CSD’s sales process.
  • Displaying upcoming meetings within the internal Lead Manager interface to assist CSD staff.

Google user data is not used for advertising, profiling, or any purpose unrelated to the scheduling functions described above. It is never used to train machine learning models.

3. Data Sharing

Google Calendar data accessed through this application is not sold, rented, or shared with any third party. Data may only be disclosed in the following limited circumstances:

  • When required by applicable law or a competent judicial or administrative authority.
  • To trusted service providers acting strictly on behalf of CSD (e.g., cloud hosting infrastructure) who are contractually bound to protect the data and prohibited from using it for any other purpose.
4. Data Storage & Protection

Google Calendar data accessed by the Lead Manager application may be partially stored in CSD’s internal leads database. Specifically, the following fields may be persisted to support lead tracking and follow-up workflows:

  • Meeting or event title.
  • Scheduled date and time.
  • Attendee names related to the lead record.

This data is held exclusively on CSD-controlled servers protected by the following measures:

  • Access restricted to authorised CSD personnel only.
  • Encrypted connections (TLS/HTTPS) for all data in transit.
  • Server-level access controls and regular security reviews.
5. Data Retention & Deletion

Google Calendar data processed by the Lead Manager application is retained only for the time strictly necessary to complete the scheduling action that triggered the workflow. No long-term retention of Google user data takes place beyond what is required for active lead management.

Users or data subjects may request the deletion of any personal data associated with their Google account that may have been processed by CSD by contacting us at: info@cleversd.com. CSD will respond to deletion requests within a maximum of 30 days.

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